For consultants
Consulting invoices that show the client where the hours went.
“Advisory services, 10.5 hours” invites a question from whoever approves the payment. Upload your time-tracker export or paste your notes, and each call, workshop and deliverable gets its own dated line.
Free plan: 3 drafted invoices a month. No card.
Time-tracker exportexample-logistics.csv
- 1:30Nov 02Kickoff call
Nov 2Kickoff call to agree the scope and who to interview1.5 h$210.00- 3:00Nov 03Stakeholder interviews
- 0:45Nov 03Interview notes
Nov 3Stakeholder interviews, and a write-up of the notes3.75 h$525.00- 2:15Nov 04Process map - order intake
Nov 4Mapped the current order-intake process2.25 h$315.00- 2:00Nov 05Findings deck
Nov 5Wrote the findings and recommendations deck2 h$280.00- 1:00Nov 06Readout w/ ops team
Nov 6Presented the findings to the operations team1 h$140.00
You enter
10.5 h × $140.00$1,470.00
What you give it
Whatever you already keep. If you track time, start there.
Then you enter the client, the dates, your total hours and your rate. The hours are yours to decide. Nothing is sent until you’ve read the draft.
How a draft is made- A time-tracker export
- The CSV file your time tracker exports. The hours it tracked are offered as your total, and entries marked not billable are left out.
- Notes
- The week’s meetings and deliverables typed out, one to a line with the date. Paste them or upload the file.
- Nothing at all
- You can also write an invoice line by line. That is free and unlimited on both plans.
What your client receives
Hours, a retainer and travel on one invoice
- Hours. Calls, workshops, analysis and write-ups, each on a dated line at your rate. A single line can carry its own rate, for on-site days or rush work.
- Flat fee. A monthly retainer or a fixed-price workshop. You add these by hand; the draft writes the hours.
- Expense. Travel, lodging or a data purchase, on its own line at the amount you enter.
It arrives as a PDF attached to an email in your business’s name. Your client pays you directly, by PayPal, Venmo, Zelle, Apple Pay or your own Stripe link, and never needs an account.
To try the layout without an account, open the consulting invoice template.
Can I bill a monthly retainer plus extra hours?
Yes. Add the retainer as a flat fee and the extra work as hours. The draft writes the hourly lines from your record, and you add the retainer line before sending.
Can I pass on travel and other expenses?
Yes. Each expense is its own line at the amount you enter. Receipts are not attached to the invoice, so send those separately if your client asks for them.
Can it read my calendar?
Not yet. For now, type or paste the week’s meetings as notes, one to a line with the date, and they are treated as the record of the work.
Does my client see my raw time entries?
No. The invoice has a dated line for each piece of work, with its hours and its amount. It is written from your time entries; it is not a copy of them.
It’s the wrong tool if
- You need sales tax or VAT on the invoice, or a currency other than US dollars. Neither is supported yet.
- Your client only accepts invoices through a procurement portal or in a set file format. This sends a PDF by email.
- Several people need to bill from one account. An account is one person.
Write this week’s invoice from this week’s work.
The Free plan covers 3 drafted invoices a month, which is one client billed every two weeks.
Also forDesignersWritersDevelopers
Free plan: 3 drafted invoices a month. No card.
Just need one invoice? Use the free generator